How to Calculate Food for Any Event
The Golden Rule
Plan for 1-1.5 pounds of food per adult guest for a full meal. This includes main protein, sides, appetizers, and accompaniments. For appetizer-only events, plan for 8-12 pieces per person.
Timing Matters
Dinner parties require more food than lunch events. Cocktail parties with passed appetizers need about 4-6 pieces per person per hour. Our calculator adjusts portions based on your event timing and duration.
Food Quantity Guidelines by Category
6-8 oz per adult (boneless)
4-6 oz per side per person
1.5-2 pieces per person
Frequently Asked Questions
How do I account for children at my event?
Children typically eat about 60% of an adult portion. Our calculator automatically adjusts when you specify the number of children. For very young children (under 5), you might reduce this further to about 40%.
Should I adjust quantities for heavy eaters?
Yes! If you know your guest list includes hearty appetites, add 15-20% more food. Our calculator lets you specify the number of "heavy eaters" to automatically increase portions. This is especially important for main proteins and starches.
How much food for appetizers-only events?
For cocktail parties or appetizer-only events, plan for 10-12 pieces per person for a 2-3 hour event. If it's replacing a meal, increase to 15-18 pieces. Offer a variety of 5-8 different items to keep things interesting.
What about dietary restrictions?
Always survey your guests for dietary restrictions. Plan to have vegetarian/vegan options even if not specifically requested—about 10-15% of your offerings. For known allergies, prepare separate dishes and label them clearly.
How much extra should I prepare?
A good rule of thumb is to prepare 10-15% more food than calculated. This accounts for unexpected guests, popular dishes running out quickly, and ensures no one goes hungry. Our calculator includes this buffer in its recommendations.